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Accounting & Benefits Technician, Clinton County

Published Jan 15, 2019

All candidates must submit an electronic Clinton County Application for Employment accompanied by a resume, cover letter and references.Only qualified candidates who are selected for an interview will be contacted.

SALARY RANGE:  $45,315 to $54,382 (DOQ)
APPLICATION DEADLINE:  Open until filled 

Supervised By: Accounting Supervisor
Supervises: No supervisory responsibility

Position Summary:
Under the supervision of the Accounting Supervisor, performs a variety of accounting tasks including processing bi-weekly payroll and reporting, monthly, quarterly and year end reporting related to payroll and benefit plans.  Assists in the revision of payroll policies and procedures guide for the county. Assists the Deputy County Administrator in the preparation and review of salary and benefit projections. Reviews and maintains the position allocation list. 

Essential Job Functions:
An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties, which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. 

  1. Administer biweekly payroll for over 200 employees (hourly, exempt and non-exempt). Audits time and attendance reports/system for integrity. Completes bi-weekly reporting for post-retirement health care trust, union dues, deferred compensation, defined contribution pension and compensatory time reports.
  2. Monthly reporting of defined benefit pension program, cooperative reimbursement reports for Friend of Court and Prosecutor offices. Processing of claims for voluntary insurance programs (life & disability).
  3. Preparation of monthly payroll summary and payroll bank account reconciliation.
  4. Prepares employment technician report for Capital Area Michigan Works. Conducts regular checks of the state unemployment office website for unemployment claims, employer responses, fact finding and fraudulent claims.
  5. Prepares quarterly invoice (reimbursement request) for circuit court and drain office. Prepares Department of Labor unemployment report and Federal 941 summary and balance.
  6. Prepares salary and benefit projections for inclusion in the annual budgeting process. Responsible for maintenance of the position allocation list and proper designation of classified employees.
  7. Primary responsibility for reports needed for annual worker’s compensation audit. Assists with the preparation of county financial reports and with the annual audit.
  8. Performs annual and year-end duties including judicial FICA reconciliation, special pays (holiday, longevity, ect.) Affordable Health Care act reports, F65 reports.
  9. Serves as a liaison to other departments to coordinate payroll and benefit transactions and procedures and provide support to users of the financial software system.
  10. Prepares documentation of essential procedures to enhance internal control and provide for continuity of financial operations.
  11. Develops custom financial reports and queries to meet special reporting requirements. Serves as back-up to the accounts payable position as well as the Accounting Technician.
  12. Retrieves records from storage vault.
  13. Performs other duties as directed.

Required Knowledge, Skills, Abilities and Minimum Qualifications:
The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.

Requirements include the following:

  • Associates Degree in accounting (Bachelor’s Degree preferred) or related field and one year of responsible experience in accounting, preferably with payroll and benefit administration experience.
  • The county, at its discretion, may consider an alternative combination of formal education and work experience.
  • Michigan Vehicle Operator’s License.
  • Thorough knowledge of the principles and practices of governmental accounting, generally accepted accounting principles, general ledger entries, and bookkeeping.
  • Considerable knowledge of general ledger and bookkeeping activities, the maintenance and processing of financial information, performing reconciliations, balancing accounts, researching financial discrepancies, preparing financial reports and documents, and maintaining detailed and accurate records.
  • Considerable knowledge of researching financial discrepancies, preparing financial reports and documents, analyzing and interpreting financial information, maintaining detailed and accurate records, and receipting payments.
  • Skill in assembling and analyzing data and preparing comprehensive and accurate reports.
  • Skill in effectively communicating ideas and concepts orally and in writing.
  • Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with county employees, contractors to the county, representatives of other governmental units, professional contacts, elected officials, and the public.
  • Ability to acquire a working knowledge of sophisticated financial/accounting software.
  • Skill in the use of office equipment and technology, including Microsoft Suite and financial applications, and database entry and maintenance. 

Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to communicate in person and by telephone, read regular and small print, view and produce written and electronic documents, and enter data on a computer keyboard with repetitive keystrokes. The employee must be mobile in an office setting, stand, sit, stoop and kneel, use hands to finger, handle, or feel, and reach with hands and arms. The employee must lift or push/pull objects of up to 15 lbs. without assistance. Accommodation will be made, as needed, for office employees required to lift or move objects that exceed this weight.

The typical work environment of this job is a business office setting where the noise level is quiet and sometimes moderate.