Finance Coordinator, Bloomfield Township Public Library

Published Jun 6, 2022

The Bloomfield Township Public Library is looking for an experienced and detail-oriented Finance Coordinator committed to high quality library service to join our team.  The Library serves a community of 44,000 people and has a $8.3 million annual operating budget.  There is strong community support for the Library and the collections, services, and programs it offers.  The successful candidate will have a strong commitment to provide quality public service and the desire to work in a collaborative, team environment.

POSITION TITLE:  Finance Coordinator
DEPARTMENT:    Administration, reporting to Library Director
HOURS:  Full-time-37.5 hours.  Must be flexible to address workload and attend occasional evening meetings of the Library Board of Trustees.

WAGES & BENEFITS

Salary range $ 59,129.77 - $81,128.77.  Benefits include paid leave time such as vacation, sick, holiday and emergency time.  Health insurance, dental/optical insurance, term life and disability income insurance provided.  Eligible for deferred compensation and other voluntary benefits.  Opportunity to participate in professional development.

RESPONSIBILITIES

  • Provides positive, professional service to the public and administrative support to the Library Director and Library Board of Trustees.
  • Coordinate all financial management activities for the Library in compliance with current regulations, policies, and generally accepted accounting principles.
  • Accounts for all library receivables, payables, investments, operating budget, and gift fund.
  • Reports revenues and expenditures, asset and liabilities to the Library Director and Trustees.
  • Develops the annual Library budget with the Library Director and Trustees.
  • Prepares payroll and maintains employee benefit sheets and information and assists staff with benefit questions.
  • Prepares and records statistics and other reports as requested.
  • Maintains fixed assets inventory.
  • Maintains a Capital Improvements Plan.
  • Collaborate with the Library’s leadership team on process improvements, internal controls, and financial procedures for the Library.

DUTIES MAY INCLUDE:

  • Reconcile cash register reports with deposits prepared daily.
  • Oversee accounts payable/receivable sage 50 database.
  • Review and print checks for invoices.
  • Research unpaid or overpaid invoices.
  • Reconcile bank statements for funds.
  • Input daily revenue amounts by specific revenue line item.
  • Maintain general ledger.
  • Update vendor files (add vendors, change addresses).
  • Carry out board’s investment policy, as delegated by library director, by contacting area banks for current investment rates and best terms and act as liaison with investment firms.
  • Record employee benefit time records.
  • Verify time sheets to prepare payroll, calling supervisors for information as needed.
  • Deliver payroll to township accounting department for processing.
  • Take check to post office to maintain postal bulk mail and return mail accounts.
  • Generate monthly payables report and explain significant items for library director’s report to board of trustees.
  • Prepare monthly financial reports for Board meeting.
  • Prepare monthly reports of utility use.
  • Assist Library Director in preparation of annual budget and budget documents.
  • Functions as alternating “Senior in Charge” of building.
  • Act as liaison with township accounting staff.
  • Act as liaison with auditors.
  • Take deposits to area banks.
  • Submit building insurance claims.
  • Update fixed asset inventory.
  • Issue reimbursements from petty cash fund and keep petty cash balance up-to-date.
  • Run and distribute mail as needed.

REQUIREMENTS:

MINIMUM:

  • Bachelor’s degree in accounting and one to three years’ experience as a full charge bookkeeper.
  • Knowledge of and experience working with Excel, Word, Outlook and Sage accounting software.
  • Knowledge of governmental accounting, budgeting, cost control procedures, generally accepted accounting principles (GAAP), and accounting and auditing practices.
  • Excellent interpersonal and public relations skills to work effectively with Trustees, library staff, vendors and others in a team environment.
  • Strong organizational skills and ability to work well independently.
  • Flexible with schedule.
  • Ability to lift, push, and/or pull at least 20 pounds.
  • Ability to visually review materials and discern voice and audible tones.

DESIRABLE:

  • Experience using inventory software.

 

APPLICATION: Due Sunday, June 26

Must include:

  • resume
  • cover letter
  • completed library application form

The application is available on the Library’s website at btpl.org/about-us/employment-volunteer/ and at the Library’s Welcome Desk. Applications can also be delivered to the Library in person. 

Bloomfield Township Public Library

1099 Lone Pine Road, Bloomfield Township, MI 48302

Email: careers@btpl.org

Fax: (248) 258-2555

Bloomfield Township Public Library champions the power of words to spark discovery and imagination.

For more information about the Library, visit our website: www.btpl.org