Finance Director, Independence Township

Published Oct 8, 2020

Job Title:                   Finance Director

Department:             Clerk / Election / Finance

Union Affiliation:      Non-Union

FLSA Status:             Exempt

Salary:                      $90,000 annually

 

Position Description Summary:

The Finance Director works under the supervision of the Township Clerk and on occasion, provides guidance to the Township Supervisor on financial and budget matters. The Finance Director manages accounting activities such as general ledger transactions, bank reconciliations, creation and maintenance of financial records, complex analysis and reconciliations, and prepares financial and budget reports. The Finance Director has management oversight of multiple financial disciplines including but not limited to general accounting, audit, internal controls, accounts payable, payroll, fixed assets, special assessment districts, capital improvement projects, and budget compliance. Demonstrated knowledge of Generally Accepted Accounting Principles (GAAP); General Accounting Standards Board (GASB) and the township’s Procurement - Petty Cash - Credit Card Policy and Accounts Payable Policy and other applicable finance policies, procedures and directives is essential for completing the functions of this position as well as having a high level of competency and knowledge of the township’s financial management software system (BS&A).

Essential Function(s) of the Position:

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the level and/or class of this position.

  • Maintain accounting records following Generally Accepted Accounting Principles (GAAP), implement the pronouncements of the Governmental Accounting Standards Board (GASB) and the Michigan Municipal Budgeting Act related to the management and recording of municipal accounts.
  • Maintain and report the township’s financial position quarterly to the township board.
  • Evaluate and implement financial management software system.
  • Perform accounting functions including month-end verification, and reconciliation of accounts receivable and general ledger.
  • Balance and journalize month-end cash receipts and cash adjustments to the municipal accounting system.
  • Record and balance all payments, deposits, transfers and other financial transactions.
  • Manage the accounts payable function.
  • Manage the payroll function.
  • Provide information and respond to financial questions from township officials, citizens, financial institution representatives, and professional contacts.
  • Provide administrative direction and support to department staff in accordance with township finance policies, procedures and directives.
  • Develop and maintain spreadsheet, graphs and charts in support of general journal entries, financial analysis, trend analysis, and various forms of reporting.
  • Prepare for the township’s annual financial audit; maintain and retrieve required records, schedules and reports; follow-up on audit findings to improve financial systems.
  • Prepare effective oral, written and electronic financial and/or budget presentations.
  • Monitor budget activity in all township departments and take action to assure compliance with the approved budget.
  • Manage fixed asset accounting records within the accounts payable module of the township’s financial management software system (BS&A) to ensure that all department’s capital assets are accounted for and maintained in accordance with the township’s Asset Management Policy.
  • Assist in the development of union contract proposals for negotiations including cost projections and comparability analysis.
  • Review and prepare individual department budget amendments for accuracy prior to submittal to the township board.
  • Prepare, recommend and monitor the clerk and election divisions operational budgets in collaboration with the deputy clerk.
  • Assist the assessor and treasurer in establishing new special assessment districts.
  • Assist the township supervisor in budget development and administration; evaluate current revenue trends and perform research as assigned to assist in the development of forecasts.
  • Evaluate finance policies annually and prepare amendments for township board approval as needed.
  • Prepare and submit the Comprehensive Annual Financial Report (CAFR).
  • Direct the development and submittal of the township’s Government Finance Officers Association (GFOA) annual budget document in accordance with guidelines set by the National Advisory Council on state and local budgeting and GFOA’s best practices on budgeting.
  • Provide information, direction and support in response to financial questions from township officials and staff in accordance with the township’s Procurement - Petty Cash - Credit Card Policy, Accounts Payable Policy and other applicable finance policies, procedures and directives.
  • Compliance with the township’s adopted Record Retention & Disposal Record Schedule pursuant to Michigan Records Management Laws by preserving the custody of official department documents within the township-wide Enterprise Content Management System (ECM) / OnBase.
  • Attend township board of trustee and subcommittee meetings to provide financial analysis as needed; serve on the Audit Advisory Committee by virtue of position.
  • Perform other duties as assigned.

For more information and to submit a cover letter, resume, references, transcripts and certifications with an application, you should go to: www.indtwp.com in Departments, HR, Employment Opportunities or the link Finance Director. For questions, please call 248-625-5111 x229.