Finance Operations Manager I/II, Washtenaw County
Job Code: 3070
Authorization: 08-0037; 11-0122, AA 2/12/14
Employee Group: 4100
CLASS TITLE: FINANCE OPERATIONS MANAGER I/II
DEPARTMENT: Community & Economic Development
FLSA STATUS: Exempt
Under general direction, provides oversight of financial and budgetary processes for the Department. Ensures fiscal control, accountability and integrity for funding received from Federal, State, and local revenue sources. Plans, assigns, directs, review and evaluates the work of staff to provide for the full range of financial, accounting and operational/administrative processes within the Department. Assures all financial, billing, and contracting processes are compliant with state, federal, grantor, and contractual requirements. Represents the Office of Community, Economic and Workforce Development in regional financial, contracting and billing committees, projects and processes.
This is an alternately-staffed class, in which appointments may be made at either LEVEL I or LEVEL II. LEVEL I incumbents bring at least three years accounting and/or finance management skills with progressive responsibilities, and learn related public and county regulations, standards, policies and procedures. Employees may advance to LEVEL II, or fully experienced level, after two (2) years and/or gaining the required experience with relevant public and county finance and accounting regulations, policies, and standards, and demonstrating acceptable work proficiency.
EXAMPLES OF DUTIES
- Responsible for day to day operations of the Office of Community, Economic and Workforce Development’s Finance and Operations Unit.
- Develops, recommend and implements goals, objectives, policies and procedures and work standards for Finance and Operations Division.
- Prepares and directs the preparation of departmental budget, providing support to programs in development and submission of departmental and program budgets.
- Provides monthly and quarterly monitoring of departmental budget, assuring expenditures and revenues are within budgetary and programmatic guidelines. Provides monthly reports to Management Team and assists programs in monitoring of program level budgets, assuring the Department maintains a balanced budget. Leads team in periodic budget adjustments based on trends and projections.
- Reconciles and monitors balance sheet activities.
- Provides revenue projections based on Federal, State and local revenue sources. Consults with programs to assure services maximize revenue opportunities.
- Assures appropriate records are maintained according to standards of all revenue sources, including formula and competitive grants. Trains staff in requirements and provides oversight of compliance.
- Plans, assigns, directs, reviews and evaluates the work of professional and support staff within the Finance and Operations Unit, recommends selection of personnel and trains them in work processes; interprets applicable federal and state laws and regulations and County and Departmental policies to subordinates.
- Confers with and works in a team setting with other program administrators to coordinate resources, service delivery and accountability to consumers in the most efficient and effective manner.
- Provides leadership and staff support to regional or inter-departmental committees regarding finance, billing, claims, budgeting and overall agency operations.
- Supports programs in developing, monitoring and evaluating program services and activities, including researching and developing fund sources, preparation of grant and program proposal budgets and developing financial monitoring tools.
- Represents the Department in financial and contract negotiations with state and federal agencies, regional financial planning, county budget processes and with grantors.
- Provides technical advice and assistance to staff; resolves problems and makes specific suggestions for action.
- Maintains accurate records and files; prepares reports, records, correspondence and other written materials in accordance with professional standards and Departmental retention standards; ensures that reports are submitted to appropriate agencies and departments in a timely manner. Oversees preparation for annual audits, provides staff support for audit and presents findings to management for action.
- Participates in on-going professional development.
Knowledge, Skills, and Abilities:
- Principles and practices of employee supervision and evaluation, public personnel administration and labor relations in a public agency setting.
- Principles and practices of budget development and administration.
- Practices of financial projections or forecasting.
- Acceptable accounting principles and ability to apply them in a public setting.
- Principles and practices of public administration.
- Financial software packages.
- Business mathematics, including basic statistical analysis techniques.
- Correct oral and written business English usage.
- Federal funding sources for community, economic and workforce development services.
- Applicable laws, regulation, policies and procedures.
- Report preparation, analysis and development.
- Computer applications related to work.
- Principles of contract negotiation and administration.
- Planning, organizing and directing a Finance and Operations Unit.
- Development of Unit and Individual work plan.
- Interpreting, applying and explaining complex laws, policies and regulations.
- Supporting non-financial management staff in understanding, developing, administering and monitoring budgets including expense and revenue.
- Negotiating and monitoring contracts and resolving conflicts.
- Setting priorities, coordinating multiple projects and meeting critical deadlines.
- Using sound independent judgment within established policy and procedural guidelines.
- Preparing clear, concise and effective written material.
- Establishing and maintaining effective working relationships with others.
- Entering and retrieving information from a computer with sufficient speed and accuracy to perform the required work in a timely manner.
The above statements are intended to describe the general nature and level of work being performed by employees assigned in this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.
Possession of a valid Michigan driver’s license.
Duties require sufficient mobility to work in a normal office setting and use standard office equipment including a computer, vision to read printed materials and a computer monitor and hearing and speech sufficient to communicate in person or over the telephone.
These requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
Bachelors’ Degree or equivalent with major coursework in business, public administration, finance, or accounting.
LEVEL I-GRADE 30: Three years accounting and/or finance management skills with progressive responsibilities, and learn related public and county regulations, standards, policies and procedures. Employees may advance to LEVEL II or fully experienced level, after two years, and/or by gaining the required experience with relevant public and county finance and accounting regulations, policies, and standards, and demonstrating acceptable work proficiency.
LEVEL II-GRADE 32: Five years of progressively more responsible professional financial experience in managing federal funds, preferably in a public sector setting, and involving community, economic or workforce development finance. Experience must include oversight or coordination of work of others.
The qualifications listed above are guidelines. Other combinations of education and experience, which could provide the necessary knowledge, skills and abilities to perform the job, should be considered.
To apply, visit http://www.washtenaw.org/.