Dept./Division: Finance
Grade: Springsted - 22 Location: City Hall
Reports To: Finance Services Manager FLSA Status: Non - Exempt
Job Summary:
Performs intermediate skilled technical work validating and maintaining employee payroll information and processes; related work as apparent or assigned. Work is performed under the general direction of the Finance Services Manager.
Qualification Requirements:
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.
Essential Functions:
- Computes, compiles and reconciles data for periodic payroll reports. Prepares and distributes paychecks andremittance advices. Prepares distributions of withheld taxes and deductions as required.
- Verifies and corrects errors to process payroll time entry. Maintains payroll-related documents. Works closely with Human Resources and internal departments to facilitate special pay and address payroll issues.
- Calculates FLSA overtime payments for various pay cycles.
- Reconciles payroll related liabilities in the general ledger monthly or quarterly as necessary. Reviews and reconciles employee accounts receivable on a monthly or quarterly basis, reconciles ledgers to detail records and prepares journal entries to adjust all ledgers or accounts. Assists in preparing audit materials.
- Calculates Final Average Compensation (FAC) for police and fire employees.
- Prepares monthly defined benefit wage report for submission to Municipal Employees Retirement System (MERS).
- Prepares annual W-2’s for employee distribution and submission to IRS, State of Michigan and local entities. Prepares and reconciles quarterly 941 and monthly tax deposits.
- Maintain proficiency with Microsoft Excel and Word, calculator, and other office equipment.
Physical Requirements/Working Conditions:
This work is sedentary and requires little to no exertion of force; work regularly requires sitting, bending, reaching, hand dexterity (grasping, holding, keyboarding, repetitive movements), reading, writing, eye-hand coordination, seeing (near and/or far, color, depth, field of vision), hearing, using the telephone, contact with government officials and the general public, working overtime, and working inside and alone.
Minimum Qualifications:
- Associates degree with coursework in accounting, finance, or related field.
- 3-5 years experience preparing and processing computerized payroll.
- Intermediate level of Microsoft Excel including VLOOKUP and Pivot Tables.
Special Requirements:
- Valid driver's license in the State of Michigan
TEST REQUIRED: Intermediate Excel, Payroll and General Ledger
Please visit http://battlecreekmi.gov/563/Employment-Opportunities to apply
Springsted Grade 22: $60,315.34 - $78,409.91.
RESUME REQUIRED