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City Treasurer, City of Flushing

Published Jul 8, 2019

City of Flushing, Genesee County

Population: 7,949

Salary: Range $60,000 – $70,000

This full time department head position manages the collection, distribution and investment of all funds owed to and held by the city.

The position oversees, directs and guarantees compliance with governmental accounting standards, local ordinances and policies and state and federal laws. Aspects of the city’s finances include accounts payable, financial records, accounting, general ledger, audit, payroll, fringe benefits, workers compensation, budget preparation and tax collection.

BA or BS in accounting, finance or business administration and five years of professional accounting or financial management experience in a municipal setting, or combination of both is required.

Send cover letter and resume with three references to City of Flushing, City Hall, 725 East Main Street, Flushing, MI 48433 by Friday, July 26, 2019. Application and full job description is available at www.flushingcity.com.

POSITION:

REPORTS TO:

DEPARTMENT:

FLSA:

City Treasurer

City Manager

Administration

Exempt - Executive

Position Summary

Responsible for the administration and supervision of the City Treasurer’s office, including producing payroll and accounts payable, maintaining all financial records and overseeing the yearly audit, preparing the City’s tax roll, administrating fringe and retirement benefits and supervising and investing all City funds. The City Treasurer shall perform all duties as may be prescribed by law, this charter, the City Manager and/or ordinances and resolutions of the City.

City of Flushing Charter

Section 5.6 The City Treasurer shall have custody of all moneys of the City and all evidences of belonging to or held in trust by the City.

  1. They shall keep and deposit all moneys or funds in such manner and only in such places as the Council may determine, or as may be required by law or ordinances of the City.
  2. They shall have such power, duties and prerogatives in regard to the collection and custody of state, county, school district and City taxes and moneys as are conferred by law.
  3. They shall perform such other duties as may be prescribed by law or by the City Manager with the approval of the Council.

Section 5.2

  1. All administrative officers shall be appointed by the City Manager, subject to confirmation of the Council before any such appointment shall be final. The compensation of all administrative officers shall be set by the City Manager in accordance with budget appropriations.
  2. The term of office of each (administrative) officer appointed by the City Manager shall be indefinite. Officers appointed by the City Manager shall be subject to removal by the City Manager upon approval of such action by the Council.

 

Supervision Received

The employee exercises discretion and independent judgment in the administration and operation of the City Treasurer’s Office under the general supervision of the City Manager. Work is performed according to laws, city ordinances; city charter, rules and regulations established and/or generally accepted accounting principles and procedures.

Supervision Exercised

Supervise City Hall staff (front office). Supervision includes authority to issue disciple in the form of oral and written reprimands and the authority to recommend greater discipline or termination to the City Manager.

Responsibilities and Duties

  • Process all accounts payable payments and issuance of city funds
  • Deposit all funds in a manner that is approved by City Council policy or as may be required by law or ordinances of the City
  • Maintain all financial records and monitor all accounts of the City
  • Perform the financial accounting activities of the City in accordance with accepted fiscal practices and state and local regulations.
  • Manage and control all general ledger activities and coordinate annual audit
  • Prepare and process biweekly payroll
  • Complete quarterly and year end required payroll reports, including 941s and W2s
  • Administer new hires and complete enrollments
  • Assist retirees and active employees with fringe and retirement benefits
  • Assist with City budget preparation and amendments
  • Create annual tax roll, special assessments and L-4029
  • Directs, develops, and monitors collection strategies of taxes, fees and other monies due to the City
  • Distribute tax collections to appropriate authorities and settle delinquencies with the County Treasurer
  • Balance investment accounts and prepare required reports for City Council
  • Handle bankruptcy claims
  • Answer questions, handle complaints/give explanations on taxes, special assessments, utility bills and council actions
  • Perform other duties required by law/City Manager

Required Skills/Knowledge/Abilities

  • Knowledge of accounting standards, city ordinances, and state statutes which apply to municipal finance, and municipal taxation
  • Understand the legal requirements for the levying and collection of property taxes
  • Familiarity with modern office and accounting principles, practices and procedures
  • Ability to prepare accurate records and reports
  • Be resourcefulness in solving problems
  • Experience with BS&A Software
  • Ability to work effectively with other officials, employees and the general public

Education or Equivalent Experience

  • Graduation from a college or university with a bachelor’s degree in accounting, finance, or business administration. Master’s degree and/or CPA preferred
  • Seeking to or completion of Michigan Municipal Treasurers Association Basic Institute
  • Five years of professional accounting or financial management experience in a municipal setting

 

The responsibilities and duties listed above illustrate the various types of work that may be performed. The omission of a specific statement of duties does not exclude them from the position, if the work is similar, related or a logical assignment to the position.

The qualifications listed above are intended to represent the minimal skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as absolute standards, but as general guidelines that should be considered with other job-related criteria.