Finance Assistant, City of Riverview
Supervised by: Finance Director
Supervises: Accounting Staff
Under the general direction of the Finance Director responsible for completing all reconciliations, journal entries, budget amendments, and facilitate the City credit card program. Investigate and correct discrepancies, assist in budget and audit preparations, approve purchase requisitions and monitor financial position while keeping within all budgets and coordinating banking activities.
Essential Job Functions:
An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
1. Complete all bank reconciliations, credit card reconciliations, ambulance reconciliations, investment account reconciliations, and other account reconciliations and allocations.
2. Prepare and enter monthly, quarterly and yearly journal entries along with researching any account or deposit discrepancies and process correcting entries.
3. Provide back up and general ledger information for ACH deposits into our banks to cashier to enter as deposits such as Wayne County, The State of Michigan, and other miscellaneous deposits that don’t flow through normal channels.
4. Facilitate the City credit card programs which includes setting up new users, new cardholder accounts, maintaining the general ledger accounts within banking system for users to pull into their usage statements. Download banking activity and import it into Accounts Payable Module.
5. Generate Miscellaneous Receivable invoices for retiree healthcare required contributions and process, encrypt and upload in the banking system to pull payments from retirees.
6. Research and provide proposed budget amendments for inclusion on council agendas.
7. Assist in budget preparations.
8. Assist in audit preparation, create schedules, and work with auditors.
9. Approve the proposed internal banking transfers prior to another user entering them on the bank side.
10. Review requisitions for general ledger use and over budget status, then approve requisitions to purchase orders.
11. Administers and directs department’s operating budget within guidelines.
12. Maintain fixed asset inventory for all departments, identifies and record all capital expense items which include vehicles, road construction, water and sewer, and land preserve projects, and other items over $500 that qualify as a fixed asset that are purchased by the City.
13. Create new general ledger accounts in the chart of accounts as needed.
14. Assist City Manager, Finance Director, and other Department Heads or Support Personnel as needed.
15. Performs related work as required.
Required Knowledge, Skills, Abilities and Minimum Qualifications:
The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.
Requirements include the following:
· A Bachelor’s degree in business, accounting, public administration, or related field, or an equivalent amount of training and experience.
· Three or more years of progressively more responsible experience in Purchasing, including supervisory and administrative duties.
· State of Michigan Vehicle Operator’s License.
· Skill in evaluating complex numerical and technical guidelines and formulating policy, standards, and service recommendations.
· Ability to operate general office equipment.
· Ability to utilize a computer as well as related word processing and spreadsheet software packages for report generation, drafting correspondence and accurate data entry.
· Ability to critically assess situations, problem solve, and work effectively under stress, within deadlines, and changing work priorities.
· Ability to exercise good judgement, initiative and resourcefulness in dealing with the public, elected officials, community leaders, subordinate staff, and other professionals.
· Knowledge of project management principals with the ability to carry out the duties of a project manager.
· Ability to communicate and present ideas and concepts verbally and in writing.
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to communicate with others and visually inspect written documents. The employee frequently is required to stand; walk; use hands to finger handle or feel; reach with hands and arms.
While performing the duties of this job, the employee regularly works in a business office setting but also works at various indoor and outdoor locations throughout the City. The noise level in the work environment is usually quiet, but may become loud in field situations.