Finance Director, Plymouth Charter Twp.

Published Sep 5, 2019

CHARTER TOWNSHIP OF PLYMOUTH

Job Title: Finance Director               

Issue Date: June 4, 2019                                                 FSLA: Exempt                       

Issued By: Clerk’s Department and HR                              Representation: Non-Union

Reports to: Township Clerk or designee                            EEO Classification: Professionals 

Job Summary:

Under the general supervision of the Township Clerk, provides direction and management for financial accounting, accounts payable, accounts receivable, fixed assets, special assessments, budgeting, auditing and automation of the Township’s financial operations. Implements and maintains accounting procedures to comply with State regulations and Township ordinances and resolutions. This is a “hands-on” position where multi-tasking and overtime are required.

Experience, Skills and Abilities:

  • High integrity and solid character. Willing to hold self and others accountable for the success of the department.
  • Bachelor’s degree in accounting or finance, with a CPA Designation preferred, but not required.
  • A minimum of 5 years of experience in municipal accounting is required.
  • Experience in a supervisory capacity preferred.
  • Strong written and verbal communication skills in order to effectively communicate with a diverse population.
  • Considerable knowledge of GASB pronouncements.
  • Ability to follow, enforce and clearly communicate accounting and finance procedures and policies with fellow employees and the public in a tactful and courteous manner.
  • Excellent interpersonal skills.
  • Ability to work under pressure and make decisions quickly and accurately.

The experience, skills and abilities listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities related to the Finance Director position. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that will be considered along with other job-related selection decisions.

Essential Job Functions:

  • Directs the maintenance and control of all accounting and financial reporting systems in a manner consistent with established municipal accounting principles and procedures.
  • Monitors, evaluates, and as necessary, upgrades the Township’s accounting system to produce adequate cost, financial and statistical data for management purposes and to meet statutory requirements.
  • Coordinates the budget process and prepares the annual Township Budget. Monitors and analyzes expenditures throughout the fiscal year to assure compliance with the approved budget. Prepares quarterly budget adjustments.
  • Works with staff to prepare and monitor budgets for Water Department, Downtown Development Authority, Brownfield Redevelopment Authority; provide advice and counsel to other governmental units and authorities serving the Township.
  • Coordinates annual audit activities. Monitors and assists with the Township’s auditors, including workpaper preparation.
  • Coordinates accounts payable and purchase order operations including verification of accuracy.
  • Supervises staff assigned to the Accounting Department, delegating appropriate technical and clerical tasks.
  • Assists Township officials in examining and determining bonding, capital expenditures options and any financial projects.
  • Attends various Township meetings and represents the Township in financial matters.
  • Responsible for Single Audits of all Federal programs, including reading and understanding all compliance requirements for Federal monies received (Federal Drug Forfeiture, SAFER, CDBG)
  • Prepare annual external financial and compliance reports for grants as well as for Federal, State and County programs. Assist department heads in gather appropriate financial data to support reimbursement claims. Read and understand financial and compliance implications for all Township grants.
  • Implement all GASB standards.
  • Interface with payroll processor (ADP) and Human Resource contractor to solve payroll issues.
  • Monitor compliance with IRS regulations relating to wages and fringe benefits.
  • Provide technical assistance to department heads in the formation of budget requests.
  • Coordinate physical inventories of fixed assets.
  • Formulate, update and monitor a township wide capital improvement plan to include evaluation of funding sources.
  • Monitor accumulated costs and status of capital projects.
  • Perform overhead analysis and establish methodology for inter fun charges.
  • Provide financial analysis of contract negotiation changes.
  • Represent the Township on the 35th District Court Finance Committee.
  • Assist the Building and Planning departments in maintaining PZE (Planning, Zoning, Engineering) updates and its interfaces with the General Ledger.
  • Evaluate user fees in relation to the cost of providing various services.
  • Prepare various reports and analysis including cost/benefit, fiscal forecasts, budget options, time and material calculations and overhead rates.
  • Research, design and document operations policies and procedures. (Senior Transportation)
  • Analyze and interpret the financial audit and managerial reports for various projects and assignments.
  • Continually monitor and evaluate internal controls.
  • Acts as liaison to the City of Plymouth regarding financial matters. Monitor monthly and quarterly billings to the City of Plymouth. Finalize annual billing after the year-end audit in accordance with written agreements. This includes Senior Transportation, retiree healthcare and dispatch services.
  • Provide guidance regarding water and sewer billing issues.
  • Completes special projects assigned by the Township Clerk.
  • Perform other duties as required.

The preceding functions are intended to describe the general nature and level of work for the Finance Director. They are not to be construed as an exhaustive list of all job duties performed by personnel labeled to this classification. The Finance Director performs other related duties as required.

Physical Demands:

PHYSICAL DEMANDS

 

LIFT/CARRY

 

Use of Hands/Fingers

Constantly

Less than 10 pounds

Occasionally

Walk

Frequently

More than 10 pounds

Rarely

Sit

Frequently

 

 

Stand

Frequently

PUSH/PULL

 

Reach

Occasionally

Less than 10 pounds

Occasionally

Climb

Occasionally

More than 10 pounds

Rarely

Squat or Kneel

Occasionally

 

 

Bend

Occasionally

 

 

Crawl

Rarely

 

 

Attendance Requirements:

May be required to attend evening meetings to provide information to public and boards.

People Managed:

The Finance Director is responsible for oversight of the accounting function within Plymouth Township. The training and delegation include, but are not limited to, office procedures, filing systems, assigning and monitoring daily work assignments, observing and participating in work flow, and schedule ownership and evaluation of all subordinates.

Compensation:

The Finance Director is a non-representative position. Salary $85,000 - $95,000 depending on qualifications. Outstanding benefit and healthcare package.